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• OUTLOOK FOR MAC SEARCH INSIDE EMAIL ATTACHMENTS HOW TO

If you prefer moving to the Deleted Items folder change olFolderJunk to olFolderDeletedItemsĭavid’s page has instructions on how to add the code and run it. Item.Move Session.GetDefaultFolder(olFolderJunk) Line 8 is the action taken, in this case, moving the message to the Junk Email folder. xls" OR Right(LCase(olkAtt.Filename), 4) = ". doc" OR Right(LCase(olkAtt.Filename), 4) = ".

To test for multiple file attachments add conditions to the line: He’s checking the last 4 characters of the attachment name. Line 6 of his first example is the key to testing attachments. If you look through the comments, you’ll see that David has gone to some trouble to answer questions and provide variations of the code for certain situations. To get a more precise text of attachment file names, you need VBA.ĭavid Lee has written some code that will test file attachment extensions and perform actions on those messages. Alas, the conditions don’t have a ‘Message Header’ option similar to Outlook Rules (at least, we can’t find it). You might think another way to highlight messages with suspect attachments would be the ‘Conditional Formatting’ option in Outlook Views. In this case, you might want to allow certain, trusted, people to send ‘old’ documents.Īt the end of the rule creation, you can test the rule against existing messages in the Inbox or other folder. The Next pane of the Rules Wizard covers exceptions to the rule. Other options might be to move the suspect message to a special folder like ‘Possible bad attachments’ or assign it to a special category of the same name. Here we display a message to warn you about the newly arrived message. As we mentioned before, the rule isn’t 100% perfect so it’s better to display a warning rather than something that’s easy to overlook or hard to reverse like deleting the message. The next part of the wizard selects the action to take. Then add the condition ‘which has an attachment’ to ensure that only messages with attachments are detected.

There are others that a comprehensive test should include.Īfter entering the file extensions, you’ll see something like this in the wizard pane: In this example we’re just showing the three main ‘old’ format extensions. For the specific words, add the file extensions you want to check for, including the dot/period. On the next wizard pane, choose ‘Specific words in message header’.

If you see the Rules Wizard, choose ‘Apply rule on messages I receive’. To make the rule, go to Home | Rules | Create Rule | Advanced Options or Rules | Manage Rules and Alerts | New Rule. Since the rule may find extra, non-applicable, messages, whatever rule action you choose should be either a warning or reversible. For example, testing for ‘.doc’ in the message header will detect a message with the subject “Beware messages with. Unfortunately, the message header has other information like the Subject line so any test on the header may pickup unwanted ‘false positives’. The message header should have the names of file attachments. Outlook won’t let you specifically test for a file attachment name, but you can check the message header. The ‘almost’ Outlook Rule for attachments For an accurate test you resort to VBA, we’ll explain both options. It’s not perfect but will serve for most people. There’s a similar limitation in Outlook search, Microsoft has ignored requests for better file name testing/searches despite their talk about the importance of security. You can test if a message has an attachment but there are no rules specifically to test file names in attachments. Outlook has automatic Rules to check incoming messages, but none of those rules can test for the file extensions on email attachments. xls etc) because of the virus risk, so how can you setup Outlook to warn you about emails with those attachments? We’ve warned against incoming ‘old’ Office documents (.doc. Thanks for joining us! You'll get a welcome message in a few moments.